Transfer New Student Checklist

Your online decision letter is available on your student status page.  Viewing the online decision letter will give you access to other important status page activities, like replying to your offer of admission—which must be done before you pay your enrollment deposit—and registering for admitted student visits.

To do this, log in to your student status page and navigate to the Status Update section. Click View Update.

We encourage all families to complete the Free Application for Federal Student Aid (FAFSA) at studentaid.gov. The federal formula takes several factors into account and many families mistakenly self-select themselves out of the financial aid process, missing the opportunity to explore all aid programs available, including Butler University aid. Use school code: 001788.

More information about completing the FAFSA is available here.

Admission visits are not required, but are an important step in the college search, particularly as you near the end of your decision-making process. We offer a number of  visit options—including both on-campus and virtual options—designed specifically for our #ButlerBound students. Schedule your campus visit here.

You will use your Butler Network Account throughout your time as a student. As an incoming student, this account will grant you access to your My.Butler student portal, your financial aid offer, online bill status, housing information, and more. 

You will receive your Butler username and email address about one week after you’re admitted. Instructions for establishing a password for the first time are available here. You must establish your password before you will be able to access Butler sites.

Information about preparing your technology for campus, the Butler App, smartphone email set up instructions, and more is available at Information Technology’s Quick Start for Admitted Students resource. 

Admitted students will be able to view all financial aid items in our Student Financial Planning tool once we begin releasing financial aid offers in the spring.

Students can access the Student Financial Planning tool from My.Butler under Academic Tools. Please be sure to review all Pending items in red on the Home page, and review any red numbered notification badges in the navigation header. Check back regularly to be sure that you don’t have anything pending, and watch for your financial aid offer to become available.

Students can grant their parents access to Student Financial Planning, too! Additional instructions on how to navigate your Student Financial Planning tool or grant your parent or guardian access are available here.

To officially reserve your place at Butler University, submit your $500 enrollment deposit online. If your plans change and you decide not to attend Butler University, this deposit is refundable with written request submitted prior to August 1 for fall transfer students.  To avoid bank processing delays, we recommend paying with a credit card instead of a debit card or check.

To pay your deposit:

1. Log in to your student status page and navigate to Status Update. Select View Update.
2. Select Reply to Offer of Admission under the Forms section. Complete and submit the form.
3. From your status page, select Submit Payment for $500. Complete and submit the form.
4. Confirm your addresses on the main status page. If anything is listed incorrectly, you can correct it by selecting Edit Addresses.

Students who applied with self-reported test scores are required to submit verified test scores within three weeks of paying the $500 enrollment deposit. Providing verified test scores as early as possible is to your advantage, as it may exempt you from taking certain placement exams during the New Student Registration process.

The test scores requiring verification are listed on your student status page.

Your test scores must be sent directly to the Office of Admission from ACT or the College Board.

The testing agencies can submit your test scores electronically to admission@airllevant.com or mail them to the Office of Admission.

After paying your enrollment deposit, and following a review of transfer credits, it’s possible that a placement exam will be required to determine an appropriate course placement. If a placement exam is needed, you will be contacted by a representative from the Office of Registration and Records with specific information about how to proceed.

The housing application will be available beginning March 10. Your $500 enrollment deposit must be submitted and processed in order to access the housing application. You will receive instructions to complete the online application via email.

Housing assignments and preferences are not based on when you pay the enrollment deposit and/or complete the housing application. Housing application changes, including roommate requests, can be made until June 1. Building and roommate assignments will be emailed beginning July 7 and specific move-in times will be assigned and emailed in August. For more information, visit the Residence Life website.

Students can register for their parking permit through the Student Center at my.airllevant.com. Complete Student Registration instructions may be found at ask.airllevant.com.

• All students (living on- or off-campus) must register their vehicles with the Parking Services office and obtain a valid parking permit in order to park on campus or an authorized city street.
• Students may not park vehicles on the streets of the Butler Tarkington Neighborhood that surrounds campus. A legal commitment filed by the City of Indianapolis requires Butler to enforce this.
• Permits are limited to the number of parking spaces available. Permits for on-campus residents have typically sold out in July. An online wait list will be posted for students who still wish to obtain a permit.
• Parking enforcement for non-registration will begin on the first day of instruction for each academic year.

Learn more about parking permits. 

A Pre-New Student Registration survey will be sent to both your personal and Butler email address in advance of your New Student Registration advising appointment. Your responses provide your advisor the opportunity to pre-register you for classes that you’ll need to take during your first semester. Pre-registration can help streamline the advising appointment.

Complete this survey before your advising appointment.

Beginning in April, students with completed placement exams will be emailed instructions to access the New Student Registration Canvas Course. This course can be completed online and is an important way to learn more about the advising process at Butler and your academic college.

Complete this course before your advising appointment.

Butler offers many great resources for new students and families. Take time to review the New Family Checklist to get yourself acquainted with available resources.

There are a number of health requirements for new incoming students, including a physical exam, immunization records, health questionnaires, and proof of health insurance. Required documentation for incoming students is due August 1. Learn more on the Health Services website.

COVID-19 Vaccination Requirement
Butler University is no longer requiring COVID-19 vaccinations for all students, faculty, and staff, but strongly recommends receiving the series/boosters.  You can find a vaccination clinic near you and schedule an appointment through the CDC website.

Final college transcripts must be submitted if the transfer student was admitted with college coursework in progress. Transcripts must be sent to the Office of Admission as soon as it’s available. 

Official transcripts must be sent directly from the issuing institution. They may be sent electronically to admission@airllevant.com or mailed to:

Butler University
Office of Admission
4600 Sunset Avenue
Indianapolis, IN 46208

Butler University policy requires all students to complete the Acceptance of Financial Responsibility (AFR) process each semester prior to enrollment. The AFR statement outlines your commitment to pay all expenses incurred at Butler University (including any penalties that result due to past due payments). This requirement must be completed prior to enrollment. To complete the process, please follow the steps below:

• Log into your my.airllevant.com account and select Self Service Student Homepage.
• Click on the tile marked Tasks then click on Butler Accept Financial Responsibility.
• Review the text thoroughly before clicking Next (at the upper right of the screen).
• Read the agreement and check the box next to Accept Terms and Conditions, then Save. Click Next (at the upper right of the screen).
• Click Finish to complete the process. The indicator will be removed from your account to allow registration.

If you have any problems logging in or have technology related questions, please call the Butler University IT Help Desk at 317-940-HELP (4357) or email helpdesk@airllevant.com.

The Office of Student Accounts publishes the electronic billing statements in July for the fall semester and December for the spring semester. Visit the Student Accounts website for information about the billing process, payment plans, and additional services.

Your out-of-pocket cost has been calculated in your Financial Aid Notification. If you need additional assistance to cover educational expenses, Butler offers financing options to invest in your education. The payment plan, Federal Direct PLUS Loan, and Private Education Loans are available regardless of financial aid eligibility.

Refer to your Financial Aid Notification or click here for more information on financing options.

Evaluate your options to pay the bill by July 1.

According to federal regulations, scholarships received from any organization are considered a resource available to meet your financial aid eligibility. As a financial aid recipient, a student must report all outside scholarships from sources other than the federal, state, and University programs.

Outside Scholarship Information

• Outside scholarship funds will be used to pay for your family responsibility (out-of-pocket expenses).
• Adjustments in aid may occur if all need-based assistance exceeds financial aid eligibility, the total of all tuition-specific awards exceeds the cost of tuition, or the value of all awards exceeds the total cost of attendance.
• Students are responsible for following up with the scholarship donor to make sure the funds are sent directly to the Office of Financial Aid in a timely manner.
• Checks must be properly endorsed to ensure the appropriate credit to the student’s account.
• Scholarships in the amount of $500 or more will be split evenly between the fall and spring semesters.

Outside scholarships should be reported by sending a copy of the scholarship letter to the Office of Financial Aid. Report any outside scholarships as received.

Butler collects emergency information from all students twice a year. To verify your contact information, read these instructions. There will be a hold placed on your account that blocks registration until you complete this process. Verify your contact information soon to remove the hold.

Order or rent your books. You can either pick them up when you arrive on campus or have them shipped to your home ahead of time. You can also purchase your books by logging into your My.Butler portal and following the instructions provided on your To Do list.